About this site
International Human Rights Defence Committee Secure Document Verification System Website (the “Site”) provides information about the IHRDC-CIPDH internal staff documents and provides access to certain services. To ensure the effective functioning of the Site and provision of these services, personal data are collected from the visitors of the Site.
What is personal data?
“Personal data” is any data about an identified natural person or a person who may be identified by means that may reasonably be used.
For example, your name and email address can be considered personal data.
Do we collect personal data of our Site Visitors?
We collect personal data when you access the Site and its services in two ways:
Data we collect through your use of the Site
As you browse the Site or use the services on our Site, personal data is collected to ensure the effective functioning of the Site and the provision of services. We collect the following types of personal data:
- Log information
This includes data on the way you use our services, such as the web pages you visit, the time and date of your visit as well as your internet protocol (IP) address.
- Device and browser information
This includes data on your device and browser specifications, such as the type of operating system and version, browser type and language settings.
The processing of this data is based on the legitimate interest of the Organization to collect statistics on the use of the Site and monitor the Site and services for network and information security purposes.
In addition, log, device and browser information may be used to assess the reliability of messages sent by visitors to IHRDC-CIPDH. If the message is not intended for purposes of IHRDC-CIPDH, this information will immediately be deleted.
- Cookie information
Data you provide to us
The Site allows you to directly provide us with personal data either by filling out a form on the Site or by registering for one of our services on the Site.
By filling out a form on the Site
Users can contact IHRDC by filling out a form on the Site. In doing so, you may provide IHRDC-CIPDH with:
- Contact details
Some forms may require an email address to be filled out, but any other personal data you provide is voluntary.
- Personal data about you
As the forms include a free text field, you may provide further personal data about yourself in your message or in attachment. The provision of such personal data is voluntary.
By providing us with such data, you consent with our processing of that data. Your contact details may be used to respond to your message. However, we will not pass this data on to other parties without your prior consent.
In addition, your message may also contain:
- Other information
As the forms include a free text field, you may provide personal data about other individuals in your message or in attachment, for instance information on wanted fugitives. The provision of such personal data is voluntary.
By registering for a specific service
There are certain services accessible through the Site for which you need to register, such as the recruitment or procurement platform.
As these services are provided for a specific purpose, such as recruitment, you will find more information related to the data protection policies of those specific services prior to registering.
How do we process your personal data?
The personal data we collect through your use of the Site is processed in accordance with the following principles:
- Lawful processing
- Purpose limitation
- Data quality
We conduct quality checks on the data we receive to assess whether it is accurate, relevant, up to date and not excessive in relation to the purpose for which it was collected.
We process your personal data in a transparent manner by keeping you informed on why and how we process your data as well as the means by which you can exercise your rights.
We will not disclose your personal data to third parties without your prior consent, unless specific circumstances arise under which we would consider ourselves required to do so (see below).
We keep your data secure by protecting it against risks which may violate its integrity and confidentiality.
- Data Subject Rights
How long do we store your personal data?
We store your personal data, collected through your use of the Site and data you provide to us, for an initial period of five years or until the purpose for which the data was collected has been reached.
Do we disclose your personal data?
As a general rule, we will not forward your personal data to third parties without your prior consent. Nevertheless, there may be circumstances under which we consider ourselves required to disclose your personal data for:
- the protection of your vital interests as well as those of other individuals;
- the establishment, exercise or defence of the Organization against any legal claims or allegations; or
- the protection and integrity of the Site and the services provided through the Site.
How do we process data for purposes of IHRDC-CIPDH?
If the data you provide pertains to information on human rights violations, criminal activities, threats or wanted fugitives, the data will be processed by the relevant crime units and/or forwarded to the National Central Bureau(s) of the countries concerned. We will process this data in accordance with IHRDC-CIPDH’s Rules on the Processing of Data
- What are your rights as a data subject?
Your rights, as a data subject, in the context of police cooperation are set out in several of IHRDC Legal instruments including:
- IHRDC-CIPDH’s Bylaws;
- IHRDC-CIPDH’s Rules on the Processing of Data;
- IHRDC-CIPDH Oversight Commission.
The IHRDC-CIPDH Oversight Commission is an internal oversight body.
What happens when you click on a link to a third party website or application?
When you click on a link that redirects you to a third party website or application, such as our social media channels, IHRDC-CIPDH is not responsible for the collection of your personal data on that website or application.
How will you be informed of updates to this Policy?
How can you contact us?
The International Human Rights Defence Committee (IHRDC-CIPDH) is operated exclusively for charitable and social welfare purposes and for lessening the burdens of government as described in Section 501(c)(3) of the Internal Revenue Code of 1986 as amended from time to time (the “Code”), including to support and promote public access to free legal advice by leveraging existing and emergent digital technology.